The Disk Space Usage area of the NOAH System Configuration allows you to view the amount of disk space being used by your AMS/CMS instance. The breakdown of your usage will be displayed, along with the total usage. Your allotment will also be displayed, along with the overage, if any, that will be charged on your next monthly invoice. Large images, videos, and pdf files tend to be main culprit affecting a client's storage usage.
The three usage components shown are
- Repository Directory Usage- which is uploaded items in applications like membership joining/renewing if people can submit documents, calls for papers, award nominations, etc.
- Database Usage- which you can’t do too much about; Purging contact records can reduce this, but each record uses a minimal amount of storage so you would have to delete a significant number to affect the storage.
- Portals Directory Usage, or website usage- which is all one measurement, so it’s not really possible to know how much might be uploaded documents, images, videos, etc. If you have multiple Portals, you may see multiple entries here.
The typical allotment is 2 GB. Overages are charged per GB, or part thereof, so 2.1 GB is the same as 3.0 GB, and the overage fee is $25/mo/GB.
For example, if your Total was 2.2 GB and your Allotment was 2 GB, your Usage Charge would be 1 (GB) and you would see an extra $25/mo on your bill.
In an effort to help you reduce your costs, we have created a cleanup routine that will delete old attachments in any automated emails sent through the AMS, which contribute to your Portal Directory Usage. More information on this can be found under Clear files older than x months in System Settings.