Money Introduction

The AMS is the Accounts Receivable (AR) module of the accounting system be it Microsoft Dynamics, MAS 90/125, Peachtree, Traverse or QuickBooks.

The AMS processes all incoming orders, renewals, registrations, donations and more. Invoices, receipts, and confirmations are prepared by the AMS and sent to the appropriate billing or recipient contact.

All monies due are tracked by the AMS, aged and reported to the association for collection actions.

The AMS processes all credits against existing orders whether they originate from cancellations, adjustments, under payments, over payments, balance forward accounts or bad financial transactions (bounced checks).  

The AMS calculates all deferred income and tracks when monies should be shifted from deferred income to earned income.

The AMS talks to the accounting system’s General Ledger (GL) at the summary GL Journal level with properly balanced debits and credits.

Knowledge of the accounting system and the rules for financial transactions is stored in the AMS database. These rules and dictionaries are used throughout the AMS to ensure the proper processing and accounting for funds.

Different Accounting Companies can be defined to completely separate the financials for each.