Repository Introduction

The Repository module can serve several different purposes for your association.

It is an application builder for submission and review processes for awards or scholarships, calls to serve on a committee, calls to serve as a volunteer or mentor, or any other adjudicated process. There is an optional review side for scoring, judging and other selection processes.

The Repository is also used within other functions to securely upload electronic documents from your users in conjunction with membership joins, certification application and other forms where documents must be provided during the process. These processes can include questions to be answered by the user when uploading required documentation as well.

The Repository can also function as a document library where you can upload reference materials, such as journals, technical documents and magazine articles, that can be searched and viewed as archival files. The documents can be restricted by any security role to restrict who can access them, and their download can be connected to fees that must be paid in advance.

For those AMS users who work with the Presenter Center, the Repository is the basis for that module as the submission and review forms it uses are created in the Repository as described in this chapter.

To use the Repository, a staff member needs to already be familiar with the following:

1. Dictionary functions like creating GroupType, GroupCode and MasterCodes 
2. CMS functions including how to add a module to a page on your website and how to hide that page until it is ready for users to submit data and/or documents
3. Basic HTML code
4. Report Wizard, where you can run library Repository Reports and Exports

The Repository Dictionary, where all uses of this module are created and stored, is accessed via the main AMS Menu under Repository, Dictionary.

The Repository starts as data that is input by the user into pre-configured electronic forms. That data is saved in your AMS database. The information collected from your users as data via the Repository can be viewed in many ways and reports, depending on the function of the repository document.

The data collected from your users via the Repository can be sent back to the public-facing website as a “library” of documents, or the information can be privately assigned by your staff to specific reviewers for analysis within a selection process.